Word vs. Publisher: Which is best for Desktop Publishing?
Both of Microsoft’s program, Word and Publisher, have become indispensable tools for desktop publishers and anyone trying to create an item to print or distribute online. But, the eternal question is, “Which one is better for desktop publishing?”
The short answer is both and neither.
Word for Desktop Publishing
Word is by far the better program for long text documents. For reports and books, Word is much better for text layout. If your project is a very text heavy document, Word will allow you to layout the text much more easily.
While text is possible and easy in Publisher, the layout of large quantities of text can be problematic. Word allows for easier H1, H2 etc. headings. Inserting basic images isn’t difficult, but the capabilities are limited. Attempting to put in background or texture overlays on images is time-consuming. Also, changes in image placement tends to reformat the entire document.
Consider the following features when you are deciding if Word is the program you should use:
Publisher for Desktop Publishing
Publisher is a desktop publishing app. In fact, in many ways, it’s the most basic form of a function that can become very complex. Publisher’s great strength is its flexibility to add and delete items without changing the entire document. For example, in Word, when you delete a photo, the text will fall into its place. In Publisher, only that item is affected; everything else remains where it is. Manipulation of images and text is much easier.
There is one major caveat: There is no text wrap function. In other words, when you add text around an image, you have to manually make that text wrap around the image. For people used to using Word, this means that you have to create separate text boxes and divide the text to wrap it around an image.
Publisher allows for many more design elements, all independently placed on the document, to be added and moved around. If your document is more image and design-driven, then Publisher is the right choice.
Consider the following features when you are deciding if Publisher is the program you should use:
Choosing which program to use for your document
As stated above, if your document has a lot of text, then you need to make sure that you use Word. If it contains more images and stylized elements, then Publisher is the right choice.
Of course, the easiest way to decide is not to decide, but to hire a professional design company to do all of the layout for you. They will look at what you’re trying to accomplish and get it done for you. Desktop publishing services are relatively affordable. In fact, given the time it will take for you to do the work on your own, it’s likely that you will be better off letting someone else do it.